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Computer Backups

Michael Richards Comments
Posted in Articles, Technology


By Michael Richards


Replacing or Repairing Your Computer

Ensuring You Have Good Data Backups



Backup-Rotation Schedule

A New Alternative

A new and exciting alternative to tape or disk backup is to backup your data over the Internet. Typically, your data is sent to a secure computer located in a data center. Multiple copies of your data can be stored, so you have the ability to restore from a previous backup anytime by retrieving your data from the data server. There are a number of advantages to doing backups this way: The process can be automated (for example, to run at midnight every night); you don't have to worry about the tapes being lost or stolen; you don't have to move the tapes off-site; and you don't have to worry about whether your staff is doing the backups each day. Really the only downside is that if you have a large amount of data, this option may not be viable until you have a high-speed Internet connection.

Set # of Tapes in Set A Backup is Done Description Replace Every
Daily 7 At the end of every day the business is open. One for each day of the week you are open. Rotate so each tape is used once per week. 1 Year
Weekly 5 At the end of the day every Friday (or other selected day) One for the each Friday (or other selected day) in the month. (There will be four or five each month.) 2 Years
Monthly 2 At the end of the day on the last day of the month, except the last day of a quarter. One for the first end-of-month in the quarter, one for the second end-of-month in the quarter. 3 Years
Quarterly 3 At the end of the day on the last day of the quarter, except the last day of the year. One for each of the first three end-of-quarters of the year. For a calendar-year business, this would be March 31, June 30 and Sept. 30. 4 Years
Annual 1 per year At the end of the day on Dec. 31 or the last day of the fiscal year. These tapes are archived permanently and never reused. You can use one of the tapes that you are about to remove from rotation. Most tapes have a write-protect tab on them that should be set. Never

Who Is Responsible?

Michael Richards is the president of HI-Tech Smart Systems, maker of RentPlus® and Mini-StoragePlus® software for self-storage. Mr. Richards has been involved in the self-storage industry for more than 20 years, and has been a frequent speaker at industry events and a contributor to industry publications. He can be reached via e-mail at; phone 800.551.8324. HI-Tech plans to begin offering an Internet-backup service starting April 1. For more information, visit

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