By Michael Richards
Replacing or Repairing Your Computer
Ensuring You Have Good Data Backups
A New Alternative
A new and exciting alternative to tape or disk backup is to backup your data over the Internet. Typically, your data is sent to a secure computer located in a data center. Multiple copies of your data can be stored, so you have the ability to restore from a previous backup anytime by retrieving your data from the data server. There are a number of advantages to doing backups this way: The process can be automated (for example, to run at midnight every night); you don't have to worry about the tapes being lost or stolen; you don't have to move the tapes off-site; and you don't have to worry about whether your staff is doing the backups each day. Really the only downside is that if you have a large amount of data, this option may not be viable until you have a high-speed Internet connection.
|Set||# of Tapes in Set||A Backup is Done||Description||Replace Every|
|Daily||7||At the end of every day the business is open.||One for each day of the week you are open. Rotate so each tape is used once per week.||1 Year|
|Weekly||5||At the end of the day every Friday (or other selected day)||One for the each Friday (or other selected day) in the month. (There will be four or five each month.)||2 Years|
|Monthly||2||At the end of the day on the last day of the month, except the last day of a quarter.||One for the first end-of-month in the quarter, one for the second end-of-month in the quarter.||3 Years|
|Quarterly||3||At the end of the day on the last day of the quarter, except the last day of the year.||One for each of the first three end-of-quarters of the year. For a calendar-year business, this would be March 31, June 30 and Sept. 30.||4 Years|
|Annual||1 per year||At the end of the day on Dec. 31 or the last day of the fiscal year.||These tapes are archived permanently and never reused. You can use one of the tapes that you are about to remove from rotation. Most tapes have a write-protect tab on them that should be set.||Never|
Who Is Responsible?
Michael Richards is the president of HI-Tech Smart Systems, maker of RentPlus® and Mini-StoragePlus® software for self-storage. Mr. Richards has been involved in the self-storage industry for more than 20 years, and has been a frequent speaker at industry events and a contributor to industry publications. He can be reached via e-mail at firstname.lastname@example.org; phone 800.551.8324. HI-Tech plans to begin offering an Internet-backup service starting April 1. For more information, visit www.hitechsoftware.com.